Privacy Policy

Introduction
Imaginaries of Freedom (“IoF”, “we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal information is handled responsibly and transparently.

This Privacy Policy explains how we collect, use, store, and protect information when you use the Imaginaries of Freedom website, apply to host an exhibition, browse virtual galleries, submit licensing enquiries, purchase personal-use downloads, or otherwise interact with the platform.

By using this website, you agree to the practices described in this Privacy Policy.

Please also review our Terms & Conditions for information relating to platform usage, intellectual property, and image licensing.

 

Information We Collect
We may collect personal information that you voluntarily provide to us, including:

• your name
• email address
• phone number
• organisation or institution name
• country or location
• exhibition application details
• licensing enquiry details
• billing or transaction information
• any other information you choose to submit through forms or email communication

We may also automatically collect certain technical information, including:

• IP address
• browser type
• device information
• referring website addresses
• access times and pages visited
• general usage and analytics data

This information helps us improve the functionality, performance, and security of the website.

 

How We Use Your Information
Imaginaries of Freedom uses collected information to:

• process exhibition hosting applications
• review and respond to licensing requests
• deliver purchased digital downloads
• provide access to resources and exhibition materials
• communicate important updates or administrative information
• improve website functionality and user experience
• monitor website usage and performance
• maintain the security and integrity of the platform

We may occasionally contact you regarding updates, exhibitions, new chapters, or opportunities related to the project. You may opt out of these communications at any time.

 

Your Rights
Subject to applicable law, including the Protection of Personal Information Act (POPIA), you may have the right to:

• request access to personal information we hold about you
• request correction of inaccurate or incomplete information
• request deletion of your personal information
• object to certain processing activities
• withdraw consent where processing is based on consent
• request information about how your data is used

To exercise these rights, please contact us using the details provided below.

 

Exhibition Applications
When applying to host an exhibition, you may be asked to provide organisational and contact information. This information is used solely to assess and manage exhibition applications and related communications.

Approved exhibition hosts may receive access to downloadable exhibition materials, installation guidance, promotional assets, and related documentation.

View Exhibition Hosting Agreement

 

Purchases & Payments
Where digital downloads or other transactions are processed through third-party platforms or payment providers, your payment information is handled directly by those providers.

Imaginaries of Freedom does not store full credit card or banking details on its servers.

We encourage users to review the privacy policies of any third-party payment or e-commerce services linked through the website.

 

Cookies
This website may use cookies and similar technologies to improve your browsing experience and better understand how visitors interact with the platform.

Cookies may be used to:

• remember user preferences
• improve website performance
• analyse website traffic and engagement
• support website functionality

Most web browsers automatically accept cookies, but you may choose to disable them through your browser settings.

Please note that disabling cookies may affect certain website features and functionality.

 

Analytics
We may use analytics tools to better understand how visitors interact with the website, including which pages are visited most frequently and how users navigate the platform.

This information is used in aggregated form to improve website performance, accessibility, and user experience.

 

Third-Party Services & Payment Providers
Imaginaries of Freedom may make use of trusted third-party platforms and service providers, including:

• payment processors
• e-commerce platforms
• analytics providers
• newsletter or email communication tools
• cloud hosting services
• embedded gallery or media services

These providers may process limited personal information necessary to deliver their services.

Imaginaries of Freedom does not sell or rent your personal information to third parties.

We encourage users to review the privacy policies of any third-party services linked through the website.

 

Data Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, misuse, disclosure, or loss.

However, no method of online transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

 

Disclosure of Information
We do not sell or rent your personal information to third parties.

We may disclose information:

• where required by law
• to protect the rights, safety, or integrity of Imaginaries of Freedom
• to trusted service providers assisting with website operations or communications, under appropriate confidentiality obligations

 

Sensitive Documentary Content
Imaginaries of Freedom works with documentary photography and stories that may reflect sensitive social, political, or human rights contexts.

We are committed to handling associated content responsibly and ethically, including protecting the integrity of contextual information and photographer attribution wherever possible.

 

Children’s Privacy
This website is not intended for children under the age of 13, and we do not knowingly collect personal information from children.

 

Changes to this Policy
Imaginaries of Freedom may update this Privacy Policy from time to time to reflect changes to the platform, legal requirements, or operational practices.

Updated versions will be published on this page with the revised effective date.

 

Contact
If you believe your personal information has been used improperly, or if you have concerns relating to privacy or data handling, please contact us and we will make reasonable efforts to investigate and resolve the matter promptly.